How to Resign From a Job Gracefully

How to Resign From a Job Gracefully in 4 Steps

Career and business blogs

Are you preparing to leave your current job? Many people find it tough to resign, especially if you are quitting a job and the team that you love. This blog provides detailed guidance on how to resign from a job gracefully without burning any bridges. It provides various tips and techniques to quit a job on great terms.

Resigning from a job is perfectly fine if you are looking for growth, got a better job opportunity or want to leave a toxic work environment. But make sure to leave a positive impression, this way authorities will still see you in a positive light. You have to be careful about how to resign.

A few mistakes at this point can affect your image or how you are perceived for years to come. Dropping the ball at the end of the game is not a good idea. Think for the long term, you might have to work with your previous colleagues or seniors. Furthermore, you could also need a reference for the future job so it is always beneficial to resign from your job on good terms. Here’s how to make it happen:

How to Resign From a Job Gracefully in 4 Steps

How to Resign From a Job

Step- 1: Think, Why You Want to Resign form Your Job?

When you are planning to quit your job, spend some time thinking about what you do not like about your job. You may get the right solution instead of your resignation.

Assess how strongly you feel about quitting your job. Probably the thought of resigning has been coming in waves, over and over again on your mind. It may be a small thought but it becomes a strong feeling now that pushes you to take action.

You might have lost passion for your job or the work conditions have made you feel demotivated.

If you find yourself constantly asking- should I resign from my job? – Then it may be the time to do so. Keep reading the blog to get complete guidance on how to resign from a job gracefully.

Step- 2: Signs it’s Time to Leave Your Job

Signs its Time to Leave Your Job

Procrastination has become a part of the daily routine

Procrastination is common, everyone does this on occasion, but you are procrastinating more than you are working, you need to consider whether your current position is really a good fit for you. There should be some part of your work that can keep engaged and motivated in work.

You always Feel Stressed

When the demand for your job outpaces your capacity to finish them, it leads to stress. And this is when you look How to Resign From a Job professionally. There are various factors for stress like excessive fear, feelings of powerlessness, ending urgent deadlines, etc.

A little stress can be managed and actually it pushes you to be more productive at work. But if your stress level is going high and it is affecting your health, it is the time to decide on your job.

There is No Growth

It is very common that we are stuck in a job. And if you love what you do, getting stuck becomes comfortable. But always remember that every job should enhance your skills and add to your value as an employee.

In the current job, if you are not learning any new and simple following the same work pattern daily, it’s time to look elsewhere and think How to Resign From a Job that you love.

The Work Environment is Negative

It is almost impossible to feel happy in a negative environment where your co-workers keep complaining and you persistently unhappy. Furthermore, a pessimistic atmosphere kills the passion you have for your work. So if you find yourself in such a toxic environment, it’s time to geyour job becauset out and find a positive workplace culture.

If you want to leave your job becasue, you have a bad boss, Check How To Handle A Bad Boss: Best Strategies Of Dealing

You have got Better Work Opportunities

If you are not feeling happy, you constantly search on Google how to resign from the job and there are plenty of work opportunities for another role available, take that as a green light to move on.

You are Feeling Demotivated

If you waking up to reach York places seems a tough task, if you do not feel like having a self-drive, if you do not feel enthusiastic about your job anymore that you used to love then it is time to analyze your situation.

Try to find the reason behind your lost enthusiasm? Is this happening the first time or is it a series of things that have vanished your motivation over time?

Step- 3: Things to do Before Resigning from Job

Things to do Before Resigning from Job

Prepare Yourself

Before announcing your resignation, make sure your decision is firm and final. Go through every aspect to ensure that this move is right for you at this point in your career and leaving from this company will benefit your career.

Quick Tip: Get your new job offer in writing first, check your notice period and rehearse your explanation beforehand. With it, you will be more comfortable and anticipate any potential question.

Meet with Your Manager Face-to-Face


It is always good to resign in person and give as much notice as possible. Meet with your manager first before information with your colleagues. Courteously explain your reason and express your willingness to finish the ongoing project in the left period. Also, make a follow-up meeting to hand over your resignation letter.

Quick Tip: Stay positive and cooperative during the meeting. And, don’t go in detail to explain the reasons behind your resignation. Prepare in advance to deal with awkward conversation. 

Submit Your Resignation Letter

Submit a resignation letter, include the specific date of your last day in the company and keep the tone of your message professional. If you have created a transition plan, don’t forget to attach it to the letter as well and explain its intent.

Quick Tip: Write “Resignation” in the subject of the letter to quickly convey at a glance what the letter is about, on the opening paragraph, state the job that you are resigning from. In the first paragraph, write your purpose, in the second Para convey your gratitude for the opportunity to have worked at the company.

Tie Up Loose Ends

It is a fact that the impression you leave behind will influence the kinds of reference you get in the coming days. Try to finish as much outstanding work as you can during your notice period and just make sure that your employer knows that you have been as supportive as possible.

Quick Tip: Make efforts to train your successor, delegate loose ends to relevant colleagues, or prepare a detailed handover document. Inform your contacts and clients that you are leaving and suggest to them who to contact when you leave.

Exit Interviews

Some jobs require an exit interview as part of the departure process, it is conducted by your director manager or HR team. The purpose of this interview is to find out your level of satisfaction or dissatisfaction and a way for improvement for an organization.

Treat it like a normal interview, dress up nicely and prepare answers in advance. During the interview, you will be asked about your experience at the company and how it could be better. Provide respectful and constructive feedback that can help improve in the company.

Quick Tip: Avoid using the exit interview as an opportunity to say negative things about your supervisor or co-workers instead focus on the most positive aspects of the position.

Leave with a Positive Impression

When you resign from your job, it is important not to burn any bridges. First of all, talk to your manager and submit your formal resignation and then inform your team that you are leaving. It is always better to keep your colleagues and managers in connections, you may need a reference from them later.

Quick Tip: Always resign from your job gracefully and ensure your terms with the employer remain positive. Do never speak negatively about your employer to your colleagues or other people in the industry. This information can easily be passed and it could affect your relations with your previous employee.

Step- 4: What to do with Counter Offer?

So what if your manager presents counter-offer? You should accept this counteroffer or not, this is a personal decision.

The major point to consider is whether a counteroffer will address your primary reasons for leaving this job or pushed to search How to Resign From a Job? Will the counter-offer enhance your quality of life at work and job satisfaction?

Look around your company to see if there is anyone else who has accepted a counteroffer and how was their experience? If you are leaving because you got other opportunities, consider the top factors that attracted you to the new job opportunity and do those factors exist in your old job?

Ask yourself these and other major questions and then make a decision whether you should stay here or not.

Bonus Points of How to Resign From a Job

  • Take some time to thank everyone who has helped you to work in your role. When you show modesty and generosity, people will remember it. Besides, if possible, send a goodbye email to the people you have worked with, including your team, vendors, and clients.
  • Get complete information about your compensation for vacation, health coverage, retirement plans, severance pay, if application and other benefits that will continue after you terminate your employment.
  • In case, you have been looking how to resign from a job gracefully for a long time and you are finally leaving without a new job, assess your alternatives and explore some options first.
  • During your final days on the job, ask your managers or colleagues about them being referenced. When you end your employment on a positive note, people in your current organization will be ready to be a reference.
  • Even if you do not get the reference, stay in touch with all of your colleagues. Continue networking with individuals after you quit your current job as they may become valuable contact later.
  • Although, you do not need to update your LinkedIn and other social media profiles immediately, do it in an organized way when you already got a new opportunity. But if you do not have any job, keep your resume and LinkedIn profile up-to-date. It will make it easier for you to move into job search mode instantly.

Read blog on How to Pimp Your LinkedIn Profile to Land Your Dream Job

Summary on How to Resign from Job

How to Resign From a Job Gracefully 2

Deciding to quit your job is a tough decision. Make sure that you have gone through every aspect properly. If you decide to resign, give your manager adequate notice. Try to resign in person and talk to your manager directly.

The resignation notice period is meant to ensure a smooth transition as possible between employee and the employee where you wind down your duties and handover properly.

Furthermore, remain kind and courteous and explain your reasons succinctly. Your former colleagues and supervisors could be the future reference and still are the part of your network, so make sure you are leaving with a positive last impression.

After all, it is the starting of a new chapter in your life!

I hope you got your answer of how to resign from a job gracefully from this blog.

All the best for your career…

Share your experience of how you left your last job. What ways did you follow to leave your last job with a positive impression? Let me know in the comment section below!

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Puja Bhardwaj

Hey there! This is Puja Bhardwaj from India. After 4 years of the editorial and inbound writing journey, I started #Female Insight with a passion to empower women through words and covering all aspects of a woman's life. I'm looking forward to hear from you!

22 thoughts on “How to Resign From a Job Gracefully in 4 Steps

  1. These are some really great tips! It’s always a good idea to leave on great terms. You never know if you’ll need a reference or an opportunity may become available in the future.

  2. I’ve only left a few jobs for reasons such as those that you mentioned. But when I did, I did it right, just how you described! Totally agree with this plan to action!

  3. .This is a great post. All of the points you’ve made here are true and sensible. Every time I quit a job I made sure I left a positive impression. As you said, you never know when you need a good reference.

  4. Luckily, I’ve only had to deal with this once. It was after I had m son, so everyone was pretty understanding!

  5. The decision to leave a job includes so many different factors. It’s a very personal – but also a very stressful decision to make. Great tips on how to handle the process.

  6. oh wow never seen a blog like this before. This is very beneficial for someone that doesn’t know how to go about leaving their job.

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